Even the most well-thought-out plan sometimes needs to be changed. Here, we go through some of the most common types of absences and how to manage them using Timezynk.
First, copy the shift that the employee was supposed to work so you can book it for someone else. To do this, open the Schedule view, right-click on the shift, click Duplicate and Replace, and then press Save. An unbooked copy is created, which can either be dragged to another employee's schedule or booked using the booking tool.
The next step is to note that the employee got sick/is taking care of their sick child. To do that you click on the original shift, go into the tab Edit and change the orginal task to - Sick/- Care of sick child.
If you do not use tasks when scheduling you could choose a time code called - Sick/- Care of sick child instead.
To communicate their wishes your team can create availability reports in the mobile app. These reports help you to get an overview of how many employees want to take vacation at the same time and plan your day-to-day operations accordingly.
To confirm their requests for paid vacation you can then book chosen employees on shifts with either task - Vacation or time code with the same title.
Tip! To save time, scheduling longer periods of vacation use rolling schedule.
In case you need to deny some requests to keep your business operational you simply book your employees on ordinary shifts.
